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Posted on: February 1, 2024

Mansfield Offers New Service to Combat Property Fraud

How does it work

Imagine the nightmare of discovering that your property has been claimed by someone else.  According to the National Association of  Realtors: “Title piracy has become increasingly more common since 2020, especially with the rise of remote and  mail-away closings and remote notarization in our post-COVID society.”  

When a property owner decides to convey their property, they often do so by use of a deed.  A deed is a legal document showing ownership of a piece of property. The deed usually states the name(s) of those conveying the property and the  name(s) of those receiving the property. Only the selling party signs most deeds; the new owners usually do not sign the deed.  Signing happens at the real estate closing and the attorney will bring the legal documents to the Town Clerk for recording onto the land records.  Once recorded, a public copy of the deed is preserved by the Town Clerk in perpetuity.

Property fraud can occur if someone forges your identity, transfers your property into their name, and records the document on the land records.  This fraudulent activity can make it appear as if that person owns your home or property, and you may not have any idea that this happened.  

Mansfield is proud to offer PropertyCheck for free to our residents to help combat property fraud. PropertyCheck from Cott Systems works jointly with the Town of Mansfield’s records management system software, RECORDhub, automatically sending registered users an alert if a document with a matching name is recorded in the land records.

To opt-in to this free service, residents will need to create a RECORDhub account, create alerts for their name and choose their preference of alerts – email or text message.  Paul Fetters, Product Implementation Specialist at Cott Systems, recommends creating multiple alerts based on variations of a first, middle and last name as well as a spouse’s name to ensure that an alert will be triggered if a recording happens with some kind of slight name variation.

Please visit   to find out more about Property Check and sign up for free.

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